Interview Coordinator – Admissions Department

Job Description: Interview Coordinator – Admissions Department

K.R. Mangalam University

Position: Interview Coordinator
Department: Admissions
Location: Gurugram
Job Type: Full-time

Job Summary:

K.R. Mangalam University is seeking a dynamic and organized Interview Coordinator for its Admissions Department. The ideal candidate will be responsible for managing and coordinating admission interviews, ensuring a smooth process for prospective students and university representatives.

Key Responsibilities:

Interview Scheduling:

• Coordinate and schedule admission interviews for applicants.
• Communicate interview details to candidates and panel members.
• Maintain an organized schedule to avoid conflicts and delays.

Communication & Coordination:

• Serve as the primary point of contact for prospective students regarding interview logistics.
• Liaise with faculty, admissions officers, and interview panel members.
• Send reminders, confirmations, and follow-up emails to applicants and interviewers.

Document Management:

• Maintain records of interview schedules, applicant details, and evaluation sheets.
• Ensure all required documents are collected and organized before interviews.
• Assist in preparing reports and insights based on interview outcomes.

Logistics & Setup:

• Arrange venues, online meeting links, or virtual platforms for interviews.
• Ensure interview rooms are properly set up with necessary equipment.
• Provide technical assistance for virtual interviews if needed.

Support & Guidance:

• Assist applicants with any queries regarding the interview process.
• Ensure a welcoming and professional experience for all candidates.
• Address last-minute schedule changes or conflicts efficiently.

Compliance & Confidentiality:

• Maintain confidentiality of applicant data and evaluation results.
• Adhere to university admission policies and protocols.

Qualifications & Skills:

• Bachelor’s degree in any relevant field.
• 1-3 years of experience in admissions, HR coordination, or administrative roles preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and online meeting platforms (Zoom, MS Teams).
• Ability to multitask and handle pressure in a fast-paced environment.
• Professional demeanor with strong interpersonal skills.